The doctoral thesis can be submitted after the review process, within a maximum of three months. If this is exceeded, the procedure will be deemed closed and the supervisor/s and the director/s will be informed. Under these circumstances, the doctoral student will have to restart the review process if they wish to defend their thesis.
Submission of the doctoral thesis is via the University Registry using the standard form available in the forms section of the University of Girona website. The application, signed by the doctoral student, should include authorisation to use the digital CV extracted from the UdG’s current curricula management application, and will be attached to:
- The digital thesis file, preferably in PDF format, or in one of the other formats accepted by the University, signed by the doctoral student,
- The doctoral student’s response to the reports from the Academic Committee, if necessary, and from the external experts, clearly stating the changes made to the doctoral thesis, and
- The favourable report from the director/s of the thesis, with approval for its submission.
If the doctoral student aspires to an international mention in their doctorate, they must also attach proof of a stay of a minimum three months in a higher education or research centre outside Spain, signed by the head of the host centre or centres.
The School of Doctoral Studies will notify the Office of the General Secretary of the thesis submission so it can be exhibited for five working days from the day after submission on the e-office of the University of Girona. The thesis will be available for consultation by anyone accredited as a doctor in the School of Doctoral Studies. Once the period of public exhibition has ended, the secretary or general secretary will certify it.
Once the public exhibition has passed, the Academic Committee of the doctoral programme will, if necessary, authorise the defence of the doctoral thesis, appoint the panel and the designated chair, a spokesperson or secretary, as well as two substitute spokespersons.
Once the defence has been authorised and the panel agreed by the Academic Committee of the doctoral programme, the School of Doctoral Studies will notify the doctoral student of the thesis director, supervisor and members of the panel in a period of five working days. The School of Doctoral Studies will notify all the members of the panel of the appointment, and will issue an electronic copy of the thesis and other relevant documentation.
Following notification of the final authorisation for defence of the thesis and the appointed panel, the chair shall convene the defence with a minimum 15 working days notice, so the student can prepare the defence and inform the School of Doctoral Studies of the date of the defence at least two days beforehand.
If the doctoral thesis is not authorised, the doctoral student, director/s and supervisor of the thesis must be notified along with a supporting report in a maximum of five working days after the agreement has been adopted by the School of Doctoral Studies.
Whilst the electronic procedures that require documents and written communications to be submitted in the University’s electronic registry are not operational on the e-office of the UdG, these can be submitted in the traditional way in-person at the registry, in accordance with the governing regulations.
Whilst the UdG’s electronic registry is not available for submitting doctoral theses, they can be submitted in the following way:
Once the review procedure has finished, the doctoral student can formally submit it. To validate the submission, the doctoral student must present a standard application to the School of Doctoral Studies through the University Registry, which includes an authorization to use the electronic CV extracted from the current UdG curriculum management application, as well as the following documentation:
- A complete copy of the doctoral thesis on paper, signed by the student by hand.
- A complete electronic copy of the doctoral thesis, in PDF format or another accepted by the University, preferably signed using a digital certificate accepted by the UdG, or in a format duly labelled and signed by the doctoral student.
- The doctoral student’s response to any formal or format changes requested by the Academic Committee and the anonymous reports by the experts, in which the doctoral student explains their position with regard to the content of the reports received and clearly state any changes made to the doctoral thesis. This document has to be signed by the doctoral student and by the thesis director/s.
- The favourable report of the thesis director/s, with approval for its submission.