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Open Government and Transparency Portal

University of Girona communications channel

The communications channel is a direct online way to communicate information about suspicions of fraud or irregular activities with respect to the areas set out in article 3 of the Regulations by which the internal system of information of the University of Girona is regulated and under which the anti-fraud commission was set up through the Internal information channel, or to report situations that may contravene the University of Girona’s regarding coexistence rules, via the ethics and good coexistence mailbox.

Internal information channel:

Actions or omissions that may constitute breaches of European Union Law, as defined under Articule 2 of Directive (EU) 2019/1937 of the European Parliament and of the Council of 23 October 2019 on the protection of persons who report breaches of Union law.

Actions or omissions that may constitute any presumed criminal or serious or very serious administrative offence, in accordance with the legal sanctioning regime that applies to members of the university community or as a criminal offence, where committed by public workers at the service of the University in performing their duties or the functions of their job and which harm the Universitat de Girona.

Ethics and good coexistence mailbox:

Non-compliance or conflict that may contravene the University of Girona’s coexistence rules.

  • There will be guaranteed confidentiality and personal data protection throughout the process
  • Under no circumstances will the subjects concerned be informed of the identity of the whistleblower or given access to their communication
  • All those intervening will act with the utmost secrecy, respect their duty to maintain discretion and good faith.
  • Respect for the individuals concerned’s presumed innocence and honour is required.
  • Lack of collaboration from the person concerned shall not prevent the procedure from being processed ex oficio.
  • Communications can be shown anonymously.
  • Communications can be maintained with whistleblowers and additional information requested from them deemed necessary for investigating facts.

Once the information communication has been submitted, it will have to be duly registered in the internal information system and assigned an identification code. This register must be independent from the UdG’s e-register and document manager. The information included in this register is not public for the purposes set out in the regulations on transparency, and can only be accessed from the registered data by the person responsible for the management of the internal information channel and duly authorised support staff.

Once the communication of information has been registered, a notice of receipt must be sent to the person making the report, unless he/she has opted not to receive any further communication, and s/he must be informed about the treatment of the personal data.

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