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Monitoring progress and assessment

First, second and following years

The Management Committee of the Doctoral School of the University of Girona (UdG), gathered in ordinary session (08/2017) on 17 July 2017, unanimously agreed that all doctoral students must complete 20 hours of cross-disciplinary education chosen from among the educational offer of the School of Doctoral Studies. The mandatory nature of this decision will be applied as from the academic year 2017-2018 and will affect new access students. Doctoral students can do these 20 hours of compulsory education in a single academic year or in different academic years during the doctoral studies, before submitting the doctoral thesis, and this training must be recorded in the GREC database.

RD 99/2011, of 28 January, establishes that the universities must monitor and evaluate each research trainee's doctoral thesis.

All the documents that form part of the monitoring process must be filled in and processed via the UdG website by accessing your doctoral degree academic record using your personal identification. You can access your academic record by going to the home page of the University of Girona website and entering your user name and password where it says “Identification”.

The academic committee of each doctoral programme will carry out an annual evaluation.

First year

The monitoring of the doctoral these starts when the doctoral student accepts the thesis commitment clauses and the code of good practices, which they then validate when they have enrolled on the doctoral programme. This is also when they propose a supervisor for their doctoral thesis. For reasons of an academic nature, in addition to the supervisor up to two co-supervisors can be proposed.

Once this process is finished, the student can upload their research plan (see the model in Annex 1 Doctoral thesis monitoring procedure of the University of Girona  ).

All these procedures must be followed via the website, first by the tutor, then by the supervisor (validation by the co-supervisors is not required) and last by the academic committee. Without these guarantees, the procedure will stop.

Once the research plan is validated, the thesis project is considered as officially registered at the University of Girona.

Second year and following years

From the second year onwards, the doctoral student will submit a monitoring report every time they enrol (see model in Annex 3 Doctoral theses monitoring procedure of the University of Girona  ) until they defend their doctoral thesis.

In the second year, an anonymous survey must also be completed.

The academic committee validates the report after receiving a report from the first supervisor listed in the thesis commitment. Without these guarantees, the procedure will stop.

You can request any change related to monitoring your thesis at any time during the course by identifying yourself as a doctoral student on the University website and clicking on the “Formalities” window in your academic record

Doctoral student activities document (DAD)

Every year, the academic committee of the doctoral programme will evaluate the doctoral student activities document (DAD), together with the reports compiled by the doctoral student and the thesis supervisor. The information on the DAD is extracted from the curriculum management application in force at the UdG (at this time, the GREC). The doctoral student must register on the GREC and enter their curricular data together with the educational activities and research they are doing within the framework of the doctoral programme they are on (papers, conferences, courses, and so on).

The doctoral student must keep the DAD updated. You will be able to access it by going to at the following address: https://webgrec.udg.edu/ . If you have any problem with GREC, please email any queries to suport.grec@udg.edu , where they will be resolved.

In all cases, this monitoring report can be submitted in one of the two calls that will be opened during the year (see calendars ).

A positive evaluation is an essential requirement for continuing on the programme. In the event of a negative evaluation, which will be duly justified, the doctoral student must be evaluated again within six months, and to this effect they will present a new research plan. Should there by a second negative evaluation, the doctoral student will be definitively withdrawn from the programme.

Annulment of the enrolment for any other reason also means that the student must request readmission onto the doctoral programme.

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