RD 99/2011, of 28 January, establishes that the universities must monitor and evaluate each research trainee's doctoral thesis.This evaluation will be conducted through the academic committee of each doctoral programme.
To perform this monitoring and evaluation, you have to fill in the corresponding form that you will find next in your doctoral degree file using your personal identification.You can access your academic record by going to the home page of the University of Girona website, where it says “La meva UdG” and entering your user name and password.Once logged in, you can access your "file" where you will find the "formalities” section.
First year
The follow-up starts with the acceptance of the clauses in the procedure of commitment to thesis, which includes the code of good practice.The doctoral student has to validate this once they have enrolled on the doctoral programme (this can be done from the day after enrolment), where they propose a supervisor for their doctoral thesis.For reasons of an academic nature, in addition to the supervisor up to two co-supervisors can be proposed.
Once this process is completed, and in accordance with the established academic calendar, the doctoral student, with the help of their supervisor and tutor, will produce a document that includes a research plan and personal education plan (see model in Annex 1 of the Follow-up procedure for doctoral theses at the University of Girona) which will also be posted in the corresponding procedure.
All these procedures must be followed via the website, first by the tutor, then by the supervisor (validation by the co-supervisors is not required) and finally by the academic committee.Without these guarantees, the procedure will stop.
Once the research and personal training plan is validated, the thesis project is considered as officially registered at the University of Girona.
Second year and following years
From the second year of enrolment the doctoral student will present an annual follow-up report through the corresponding procedure (see model in Annex 3 of the Follow-up procedure for doctoral theses at the University of Girona) relating to its progress or the amendment of the research plan and personal education plan approved, until the defence of the doctoral thesis.
In the second year, an anonymous survey must also be completed.
The academic committee validates the report after receiving a report from the first supervisor listed in the thesis commitment.Without these guarantees, the procedure will stop.
You can request any change relating to the follow-up of your thesis at any time (change of doctoral thesis titles, address changes, application for additional time etc.) during the course by identifying yourself as a doctoral student on the University website and clicking on the “Procedures” window in your academic file.
Doctoral student activities document (DAD)
Every year, the academic committee of the doctoral programme will evaluate the doctoral student activities document (DAD), together with the reports compiled by the doctoral student and the thesis supervisor. The information on the DAD is extracted from the curriculum management application in force at the UdG (at this time, the GERIÓ). Doctoral students must register on GERIÓ and enter their curriculum data and the training and research activities they carry out within the framework of their doctoral programme (articles, conferences, courses, etc.).
The doctoral student must keep the DAD updated. You can access it by going to https://gerio.udg.edu/. If you should have any issues with GERIÓ, please contact gerio@udg.edu, and they will be able to answer any queries you may have.
In all cases, this monitoring report can be submitted in one of the two calls opened during the year (see calendars).
The positive result of the evaluation is an essential requirement for continuing with the programme.In the event of a duly justified negative evaluation, the doctoral student will have to elaborate a new research plan and personal education plan if it is the first year, and from the second year, a new report so that it can be evaluated again, in a maximum time frame of six months from the notification of the negative evaluation.If this second evaluation is negative again, with a previous meeting with the interested party, the academic committee will have to issue a justified report in a maximum time frame of ten days and the doctoral student will be retired from the programme definitively.
Annulment of the enrolment for any other reason also means that the student must request readmission onto the doctoral programme.