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Requirements prior to the official recognition of qualifications

Regulations for doing and passing the supplementary course requirements prior to the recognition of foreign higher education qualifications

Approved by the Governing Council in session no. 2/08, of 28 February 2008 (AGREEMENT )

When a student with foreign qualifications requests their official recognition from the Ministry of Education and Science and they are not totally equivalent to any Spanish qualification, the Ministry’s resolution can condition official recognition to passing a test, doing a placement, doing a project or assignment, or attending tutored courses. These supplementary course requirements can be carried out in any Spanish university that teaches the entire official qualification that is the object of the official recognition.

If they opt for the University of Girona, the person concerned must submit an application to the corresponding teaching centre, together with the resolution issued by the corresponding organ of the MEC, and pay the fees established for doing the whole test, which are published annually in the DOGC.

The reports that the technical committees will issue will determine the way or ways the supplementary course requirements can be met. The person concerned cannot choose between the 4 foreseen ways. The corresponding resolution based on the technical committee reports will specify the way they must meet the supplementary course requirements.

However, if the resolution allows the supplementary course requirements to be met in more than one way, the person concerned can then chose from these options. They can freely change the option they choose during the following academic year without this affecting the maximum deadline of 4 years the student is given to meet the supplementary course requirements.(*)

Students who decide to do the supplementary course requirements at the UdG must adjust to the University’s way of doing so in line with current legislation.

The supplementary course requirements must be met within a period of 4 years from notification of the resolution. Otherwise, the conditional recognition will no longer be effective, without the person concerned losing their right to request the validated credit transfer of their qualification for partial studies.

The supplementary course requirements may consist of:

Personal aptitude test

The aptitude tests are generally sat at the same time as the final exams of the subjects that correspond to the main subject areas that feature in the resolution.

However, students who must pass the aptitude test will be able to enrol for the corresponding subjects under the same conditions as those studying for the degrees they are included in, sharing the same evaluation system and with the same number of calls to pass them.

Exceptionally, the teaching centres will be able to organise aptitude tests that cover all the subject that must be passed.

In all cases, there must be at least two calls every year to take the aptitude tests. The periods in which the teaching centres must organise these calls will be stated in the academic calendar for each academic year. If they have not previously done so, the teaching centres will publish the dates each of the tests can be sat together with those enrolled to do so at least 30 calendar days prior to the test, as established in order ECI/1519/2006.

At the beginning of each academic year, prior to the call for the aptitude tests, a single programme for each of the main subject areas or common educational content in which the content of the tests is included, must be published. The teaching centres will be able to organise the tests based on the published programmes of the corresponding subjects.

The dean or director of the teaching centre will appoint the corresponding assessment panel for each of the degrees for which there are requests to take the test.

Where the system employed is the subjects amalgamated together, the panel will be responsible for awarding a single mark based on the marks conceded by the teachers responsible for each subject.

Where just one test that covers all the subject areas is taken, this will be assessed and marked by the panel

In both cases the final marks can only be pass or fail.

The panel will be made up of five teachers with PhDs who teach in the subject areas included in the aptitude tests.

At the end of each call, a nominal list with the marks obtained by the persons concerned must be made public via the notice boards of the centres where the tests have been held, based on which the persons concerned will be able to make any claims as per the procedure foreseen in the Instruction of the Secretary-General of the UdG 5/2005, of 29 November 2005, on the procedures for accessing, formalising and sending academic marks records, and the custody and modification thereof .

Placements period

The objective of doing a period of practicals is for the foreign degree holder to gain integral training which balances academic knowledge and the practical aspects of the professional environment related to the Spanish qualification for which official recognition has been requested. This will be developed in accordance with a programme whose duration, assessment and other conditions will be determined by the teaching centre that teaches the degree for which official recognition has been requested. The period of practicals will in no case exceed 500 hours. Exceptionally, this limit can be exceeded to meet the requirements of the Ministry resolution.

The period of practicals can be carried out in a centre that is not part of the university, but it must be accredited for teaching. In health centres, accreditation will be provided by the relevant health authority. For the other cases, the university will accredit the centres in accordance with the previously established and published rules and objective criteria

The dean or director of the corresponding teaching centre will previously appoint those responsible for the period of practicals; they will nominate a tutor among the teachers of the university that hold the same bachelor's degree as the foreign degree holder.

There is no contractual relationship between the entity or institution where the period of practicals is carried out and the foreign degree holder; neither can a work relationship be created between them during this period.

At the end of the period of practicals the foreign degree holder must produce a report or assignment that will be evaluated by the tutor and given the mark pass or fail. The persons concerned can make any claims as per the procedure foreseen in the Instruction of the Secretary-General of the UdG 5/2005, of 29 November 2005, on the procedures for accessing, formalising and sending academic marks records, and the custody and modification thereof.

Doing a project or assignment

The supplementary course requirements can also be met by doing a project or assignment that integrates the common educational content of the Spanish qualification for which shortcomings have been detected. This project or assignment will be carried out under the tutorage of the university that the person concerned has freely approached and that teaches the entire Spanish degree for which the official recognition has been requested.

If the university has not drawn up specific regulations for projects of this kind the rules in force for the doing the final degree assignment or project will be applied.

The project or assignment must start and finish during the same academic year. The mark will be pass or fail.

At the end of the academic year, a nominal list with the marks obtained by the persons concerned must be made public. From the time these lists are published, those concerned can make any claims as per the procedure foreseen in the Instruction of the Secretary-General of the UdG 5/2005, of 29 November 2005, on the procedures for accessing, formalising and sending academic marks records, and the custody and modification thereof.

Attending tutored courses

The university can organise tutored courses on an individual or group basis, which include the common educational contents that obtaining the official recognition for a foreign qualification depends on.

As a rule, the tutored courses will be the subjects in the curricula that correspond to the subjects that must be passed.

Enrolment on and completion of these courses will be subject to the rules of the university. For subjects, this will be the general rule for both the enrolment procedure and for fees.

Under no circumstances will the tutored courses last for more than one academic year.

At the end of the academic year, a nominal list with the marks obtained by the persons concerned must be made public. The mark can be pass or fail. From the time these lists are published, those concerned can make any claims as per the procedure foreseen in the Instruction of the Secretary-General of the UdG 5/2005, of 29 November 2005, on the procedures for accessing, formalising and sending academic marks records, and the custody and modification thereof.

The subject areas passed by the foreign degree holder at the end of the academic year cannot form part of the content of a new course tutored in the same or another university.

Of general application

When the student opts to meet the educational requirements in this university, they must register in the office of the secretary of the corresponding teaching centre within the deadline established in the administrative academic calendar.

If the student comes from another university, the UdG will consider the subject areas that feature as passed in the certificate sent by the university of origin. To these effects, the UdG will proceed as if it were an academic record transfer.

Once the supplementary course requirements have been met, the exam record with the corresponding mark must be produced.

The act of constitution of the panel and the exam record, together with the academic record of the student, must be sent to the Department of Certificates of the Section of Academic Management of the Academic and Student Administration Service, who will carry out the pertinent procedures with the Office of the Assistant Director of Certificates, Validated Credit Transfers and Official Recognitions of the MEC so that the official recognition can be issued.


(*) The eighth additional provision of RD 1393/2007, of 29 October, which regulates the organisation of official university teaching establishes the following:

“1. The period of 4 years to meet the supplementary course requirements will be applied to all the academic records processed in accordance with RD 285/2004 about which no resolution has yet been made on the date RD 1393/2007 (29/10/2007) came into force, irrespective of the date the academic record began.

“2. For official recognition resolutions conditioned by meeting supplementary course requirements and resolved before RD 1393/2007 came into force, if the deadline of 2 years to meet the supplementary course requirements has not been reached on the day the above mentioned RD came into force, it will be considered as extended to 4 years, counting from the notification of the resolution. Where the deadline of 2 years has passed before RD 1393/2007 came into force, a new supplementary deadline of 2 years must be conceded to meet the supplementary course requirements, counting from when the above mentioned RD came into force".

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