Applying for degree certificates

To be issued a university degree as the result of having completed an officially approved programme of studies or a University of Girona-specific programme, graduates must have met all the requirements established in the corresponding curriculum.

The degree certificate application must be presented to the academic secretary of the corresponding faculty or school together with the original and a photocopy of a current identification document. Personal data will appear on the degree certificate exactly as it does in this document. If any changes have been made to this personal data after this document was issued, and students would like the degree certificate to reflect those changes, they must submit proof from a civil registry certifying them. Communication with students regarding the degree certificate application procedures will be sent by email to the address the UdG has on file for them. Therefore, it is recommended that, if necessary, this address is updated through the online secretary (La meva UdG > Expedient > Dades personals).

The academic secretary’s office, after verifying that students have met all the requirements, will issue a form to pay, in the case of officially approved studies, the subsidised fee of the degree certificate application as established in the Government of Catalonia fee decree or, in the case of University of Girona-specific programmes of study, the fee established by the UdG Board of Trustees.

Once the applicant has paid the corresponding fee or presented proof of a fee exemption or reduction, the academic secretary will issue a degree fee payment receipt certifying the applicant as a degree holder for all purposes until the definitive degree certificate is issued.

Picking up degree certificates

Once printed, the degree certificates will be sent to the Degree Section of the Academic Administration Office of the Academic and Student Administration Service (SGAE), which will notify students of their availability. This notification will be sent by email to the student address the UdG has on file and to the postal address indicated on the degree certificate application form.

Students must pick up the degree certificate in person. They must present official proof of identity and the decree certificate payment receipt, which will no longer be valid once the degree certificate has been issued. In addition, they must sign the registry to confirm that they have picked up the degree certificate.

In accordance with Spanish regulations, if students cannot pick up degree certificates for officially approved studies in person, they may grant another person power of attorney to do it. In that case, the authorised person must present the power of attorney document and a photocopy of the degree applicant’s official identification document. In the case of University of Girona-specific degree certificates, applicants may provide written authorisation for another person to pick up their degree certificates. That authorisation must be submitted along with photocopies of the identification documents of both the applicant and the authorised person, who must also sign the registry to confirm that they have picked up the degree certificate.

Furthermore, applicants may request in writing to the Degree Section to have the degree certificate sent to the local office of the Ministry of Education closest to their home, if they live in Spain, or to the closest Spanish embassy or consulate, if they live abroad.

In order for degree certificates to be valid, students must sign them after verifying that the personal data is correct.

Provisional degree certificates

If, while waiting for the definitive degree certificate, students need a provisional degree certificate to join a professional organisation or present it to an administrative office, they may request one in the Degree Section. To obtain this provisional certificate they must pay the corresponding fee, which is established each year in a Government of Catalonia fee decree.

Duplicate degree certificates

Graduates from the University of Girona may apply to the Degree Section for a duplicate degree certificate in any of the following circumstances:

a) The personal data on the degree certificate has changed with respect to that which was stated on the application. In this case, an official document certifying the change must be submitted with the application.

b) The original certificate has been lost. In this case, an announcement must be published in the Official Gazette of the Government of Spain (BOE) to report the loss and, if after 30 days the certificate has not been found, an application for a duplicate degree certificate may be submitted along with a copy of the published announcement.

c) The original degree certificate has deteriorated or been destroyed. In the case of deterioration, the application must be submitted with the damaged degree certificate. In the case of destruction, the applicant must state the cause of destruction and, if relevant, a report from the competent authority certifying its destruction. If the deterioration or destruction can be attributed to the University of Girona, the fee to replace the degree certificate will not be charged.

To obtain a duplicate degree certificate, the corresponding fee, which is the same as the fee for the original certificate, and is established each year in a Government of Catalonia fee decree, must be paid.

Darrera modificació: 3/5/2011