Students admitted to the doctoral programme must register at the School of Doctoral Studies. By registering they are granted the right to academic supervision, to the use of any available resources for the development of their work and any other rights established for doctoral students of the University of Girona in these regulations and in the those of the School of Doctoral Studies.
Registration requires the payment of an annual fee until the presentation of the doctoral thesis. Therefore, students must still be registered when the thesis is deposited.
When students register for the first time in a doctoral programme at the University of Girona, they must go to the web page of the School of Doctoral Studies, click on Self-registration and identify themselves with the same identification document (DNI or NIE) or passport number they used at pre-registration and with their date of birth. If they already have a digital identity at the UdG, they should use their username and password.
Students eligible for a fee exemption or reduction must certify their eligibility in the Office of the Secretary of the School of Doctoral Studies before they register.
The certification of eligibility provided depends on the type of registration exemption or reduction.
- Grant awarded: grant-holder credential, which must be certified in the Office of the Secretary of the School of Doctoral Studies before registration.
- Large family: original and photocopy of a valid large family card.
- Persons with a minimum disability level of 33%. One of the following documents: proof of disability card or a certificate issued or validated by ICASS (the Catalan Institute of Social Care and Services); ruling or certificate issued by IMSERSO (the Spanish Institute for Older Persons and Social Services) or the competent body of the corresponding autonomous community; ruling of IMSERSO granting status as a recipient of a total, permanent or severe disability allowance; or a ruling of the Ministry for the Economy or for the Treasury or of the Ministry for Defence recognising a retirement annuity for permanent incapacity or unfitness for work.
- Victim of gender violence (victims and children). One of the following documents: a restraining order, currently still in force; a report from the State Counsel’s Office providing indications of gender violence previous to the issue of a restraining order; a final, non-appealable conviction, valid for the duration of the sentence imposed on the abuser and for the duration of any additional protection and safety measures handed down to safeguard the victim; or a verdict of not guilty, subject to appeal, valid for the duration of any precautionary measures maintained to protect the victim until the verdict becomes final. If such measures are requested for a child, a family record book must be submitted together with one of these documents.
- Victims of terrorist acts (spouses and children): corresponding administrative ruling and family register, as appropriate.
Once they have registered, students must go to the faculty or school affiliated with the specific doctoral programme to request their University of Girona student ID card and digital identification (username and password).
With this identification, students must enter the website of the university in order to process the different procedures that will be required related to the monitoring and annual evaluation of their dissertation.
Registration for the second year is done automatically by the School for Doctoral Studies if requested in an e-mail message from the student.
Doctoral students who have deposited their doctoral thesis in the School for Doctoral Studies (which does not necessarily correspond to the beginning of the thesis review process) before the automatic registration date established in the academic calendar each year are not required to re-register to complete the doctoral thesis presentation process.
Royal Decree 99/2011, of 28 January, establishes that universities must monitor and evaluate the doctoral thesis of every research trainee, and that each university can establish the procedure it will follow (see Regulations and procedures). Monitoring consists of an annual evaluation carried out at the end of the semester, either in January and in June, by the academic committee of each doctoral programme.
Once doctoral students have registered in the programme, a doctoral candidate activities document (DAD) will be created for them. This is a record of all the activities related with training and research carried out in the doctoral programme by the student, who must keep it updated. The document can be found at https://webgrec.udg.edu/
If students do not have user access, they can request an access code and password by clicking on “Curricul@” and then “Sol•licitud de servei”. If there are problems with the GREC web page, doubts can be resolved by contacting the support team at email@example.com.
Before the end of the first year, doctoral students must develop a research plan according to the model established by the Steering Committee of the School of Doctoral Studies. Students can amend the plan with detailed updates during their stay in the programme. However, before developing the plan, their thesis statement (see model) must be approved.
Once completed by the doctoral student, both the thesis statement and the research plan must be approved by the tutor, by the thesis supervisor (approval by co-supervisors is not required) and, finally, by the president of the academic committee of each doctoral programme. Without these approvals, students may not continue in the programme.
To obtain approval of the thesis statement, the thesis project must be officially registered with the School of Doctoral Studies of the University of Girona.
Doctoral students must fill in and submit their research plan documents by going to their doctoral record on the web page of the University of Girona. They can access it by going to the upper left-hand corner of the main University of Girona web page, where it says “identificació”, and entering the username and password they were given with their student ID card after registering in the doctoral programme.
Every year, the academic committee of the doctoral programme will evaluate the research plan and the doctoral candidate activities document (DAD), together with any reports submitted by the doctoral candidate and the thesis supervisor, following the models established by the Steering Committee of the School of Doctoral Studies. Approval of the research plan is required to continue in the programme. If the plan is not approved, a new, amended research plan can be submitted for re-evaluation after six months. If it still does not meet the approval of the programme academic committee, the doctoral candidate will be dismissed from the programme and will have to wait until the next academic year before re-applying for admission to a doctoral programme of the University of Girona.
If the registration is cancelled for any other reason, students must re-apply for admission to the doctoral programme.
If students come from another doctoral programme, they may request that the academic committee of the doctoral programme to which they are applying accept all or part of the research activities completed in the previous doctoral programme.